What is EGREG and How it Works

EGREG is a fully web-based grant management platform and features a responsive interface that works seamlessly on desktops, tablets, and smartphones.

As a modular system, it supports the entire grant programme lifecycle or can be deployed in selected phases to match the exact needs of a contracting authority.

Single Sign-On & Role-Based Access

  • One unified portal for all users (applicants, evaluators, administrators…etc.)
  • Dynamic dashboards and menus tailored to each user’s role
  • Phase-specific functionality ensures users see only what’s relevant

Data Portability & Integration

  • Export reports and records in PDF or Microsoft Office formats for easy sharing
  • Import and export standard XML files to synchronize with third-party systems

Electronic Archiving

  • Central repository for all calls, applications, project documents, and correspondence
  • Hierarchical download feature lets you export the archive in a predefined folder structure for offline storage or auditing

EGREG supports any language with a fully multilingual interface, including seamless right-to-left support for Arabic and other RTL languages. With EGREG, you gain a scalable, flexible solution that keeps every stakeholder connected, every step of the way.

EGREG Modules

EGREG comprises modular components that can be activated individually or in any combination to match the contracting authority’s requirements.

A) Public Facet

This module powers the platform’s public landing page, providing an information hub for applicants and stakeholders.

  • Publish guidelines, forms, templates, calls for proposals, and evaluation results
  • Host a Q&A section where visitors submit questions and the authority publishes answers
  • Offer step-by-step registration tutorials to onboard new applicants
  • Showcase infographics, success stories, events, and updates during implementation
  • Link to the Partner Search tool for organisations seeking collaborators
  • Customize styles, colors, fonts, and logos to align with the contracting authority or programme website
  • Manage home page content through an intuitive control panel
B) Application Management (E-Calls)

This module guides applicants and partners through proposal preparation, submission, and initial evaluation.

  • Configure rotating or one-off calls with tailored templates and eligibility rules
  • Support open and restricted procedures, enforcing completeness and correctness
  • Monitor submission volumes and deadlines via visual and numeric dashboards
  • Facilitate administrative and technical assessment using automated evaluation grids
  • Categorize applications as awarded, on-reserve, or rejected
  • Notify applicants of their status through their EGREG accounts
Extensions
  • Partner Search tool: register organisations, define search criteria, and match collaborators
  • Capacity Building: connect applicants with dedicated support staff
C) Contract Management

Awarded proposals flow directly into this module to finalize contractual arrangements.

  • Complete and submit contract documents in-platform
  • Update action plans, timelines, or deliverables as needed
D) Project Management & Monitoring

This module empowers beneficiaries and authority staff to track project progress and compliance.

Beneficiaries (coordinator and partners):

  • Update task statuses and upload deliverables
  • Record expenditures with supporting documents
  • Generate interim and final reports based on authority-approved templates
  • Submit change requests (addenda) and payment requests

Contracting Authority staff:

  • Monitor project progress through dashboards
  • Review and validate reports, financials, and requests
Extensions
  • Results Oriented Monitoring: add specialized reporting and tracking tools
  • Financial Auditing: grant third-party auditors secure access to prepare audit reports

With these modules and extensions, EGREG adapts to every phase of your grant programme, balancing flexibility and comprehensive functionality.

Usability & User Interface

EGREG’s interface has been refined through 16 years of real-world deployments across diverse grant programmes, donors, countries, and user skill levels. Every design decision prioritizes clarity and a minimal learning curve for both grant beneficiaries and contracting authority staff.

  • Well-structured menus and sub-menus guide users logically through each workflow.
  • Dropdown lists, checkboxes, and radio buttons streamline data entry during application submission and project monitoring.
  • Clear-text notifications and help messages use grant-specific terminology to avoid ambiguity.
  • Fully responsive forms adapt seamlessly to desktops, tablets, and mobile devices.
  • Context-sensitive online user manuals and tutorials support self-paced, on-demand learning.
  • In-app online support provides a built-in helpdesk, allowing users to submit queries, track responses, and access guidance without leaving the platform.

With these usability features, EGREG ensures high user adoption and efficiency, regardless of technical background.

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